How Much Does It Cost to Rent a Party Bus?

Planning to organize a night out with friends or a special event in a party bus sounds pretty tempting, doesn’t it? Well, renting a party bus takes your special occasion to the next level, making it unforgettable for the times to come.

However, while planning your party bus ride, pricing plays a major role in your choice of ride. There are various factors that determine the rental charge of a party bus. By knowing them beforehand, you will be able to plan your travel expenses effectively.

In this blog post, we will share all the factors that influence the overall rental charge of a party bus. When you understand these factors, you will be able to plan your overall event or ride without any worries.

Cost of Renting a Party Bus: Factors Involved

Let’s take a closer look at the factors that influence the final bill of renting a party bus:

Date and Time:

Weekend evenings, particularly Fridays and Saturdays, are known to be the most expensive time to hire a party bus thanks to its higher demand. Interestingly, prices also soar during peak seasons like the wedding season and prom season in the summer and spring.

Duration and Distance Covered:

Man party bus services charge on an hourly basis, generally within a four-hour booking structure. If your event is running late, overtime is usually billed in full-hour increments, even if it goes over a single minute.

Distance and Route:

Longer routes or trips that involve multiple stops may add additional charges to your final bill. In case you are planning extensive travel with multiple destinations, you can discuss your requirements with the service provider you’re hiring. This will further help you keep your travel expenses under control.

Size and Features of the Bus:

Bigger buses with upgraded interiors and personalized features like Wi-Fi and Flat-Screen TVs usually come with added costs. Still, they add to the fun quotient of your trip. In case you’re planning to hire a party bus with a personalized set of features, don’t hesitate to talk to your service provider.

Reputable companies like CityStars Limo often list the pricing structure that includes additional features and costs to get them on board. This will further help you make your special occasion an unforgettable spectacle to remember.

Type of Occasion:

This is another essential thing to be considered while hiring a party bus. Particular events like proms and weddings may costs due to additional time taken, along with specific preparations and planning.

Gratuity:

Customers are usually expected to pay at least 10-20 percent of gratuity or tip to chauffeurs operating the party bus. Some companies add it to the final bill, while others let you pay the tip according to your experience.

As there are a lot of party bus service providers in the city, the policies may also vary. Hence, you need to enquire about the inclusion of gratuity in the quote. If there’s any doubt, check the rates twice before booking.

Things You Can Do to Save Money on Party Bus Rentals

We know party bus rentals can feel heavy on your pocket. However, when you strategize things in the right way, you can save a lot of money without sacrificing fun. Here’s what we suggest you do:

Book Early:

You should book your party bus at least 90-180 days before the special event to get the most affordable rates and ensure availability. When you book early, you will be able to get more options and avoid last-minute unavailability issues.

Know Your Head Count:

Always rent a party bus that fits the group size you’ve already confirmed. A packed party bus will cut the per-person cost. On the other hand, overestimating the head count will make you pay extra for unused space, or worse, upgrading to a costly option later on.

Hire the Party Bus During Off-Peak Times:

Peak months like April to June often command higher rental charges. If you want to save up to 30 percent, you should book in off-peak months like January and February, or July to December. Or else, you can consider booking on weekday evenings

Plan Your Itinerary:

Always provide your party bus company with a full route including exact stops, load/unload times, and any expected waiting periods. This will help them quote the bill accurately and prevent any additional add-on charges later on.

Furthermore, you should ask about parking and fee structures, stay flexible with dates, and split the bill among your co-passengers.

To Summarize

The average price of renting a party bus, especially in Toronto, can differ widely. Factors like the size of the vehicle, duration and distance of the trip, and added features influence the final bill that you’ll be required to pay. However, you can save money by following the abovementioned tips, which will help you keep your expenses under control.

CityStars Limo brings you a luxurious range of party buses. Our party buses come with different seating configurations, personalized features and amenities to make your special occasion an unforgettable adventure. Contact us now to book a mesmerizing ride to your special occasion.